| GDPR Requirements | HAC Policy |
| Purpose of the processing and the lawful basis for the processing | Your information will be stored to enable HAC to provide membership services and details of events. WhatsApp Group: this is a service provided by HAC for ease of sharing information about writing and events in the area. It is a voluntary service within HAC, which you can opt into or out of, without affecting your membership. |
| Any recipient or categories of recipients of the personal data | Your information will only be shared with GDPR compliant third parties such as WordPress, WhatsApp, Google, Eventbrite and Ticketsource for event purposes as necessary. This includes images as well as text or recordings. |
| Details of transfers to third country and safeguards | Your information will not be shared with other countries |
| Retention period or criteria used to determine the retention period | Information about members will be retained for a maximum of two years after lapse of subscriptions Information about email list subscribers will be deleted after two years of inaction/no contact. |
| The existence of each of data subject’s rights: The right to be informedThe right of accessThe right to rectificationThe right to erasureThe right to restrict processingThe right to data portabilityThe right to objectRights in relation to automated decision making and profiling. | Your rights under the GDPR are not affected and you have the right to view your data, correct any error or ask for it to be erased. You can ask for a copy of your records at any time. |
| The right to withdraw consent at any time, where relevant | You can cancel your membership or opt out of the emailing list at any time, but this will affect your ability to be an active member of the group. |
| The existence of automated decision making, including profiling and information about how decisions are made, the significance and the consequences. | HAC does not use any automated decision-making or profiling technologies. |
| Identity and contact details of the controller (and where applicable, the controller’s representative) and the data protection officer | Your information is managed by the membership secretary who can be contacted at secretary@huddersfieldauthorscircle.co.uk |
| The right to lodge a complaint with a supervisory authority | If you wish to complain about the handling of your personal data, you can make a complaint to the information Commissioner’s office (www.ico.org.uk) |
| Whether the provision of personal data part of a statutory or contractual requirement or obligation and possible consequences of failing to provide the personal data | If you choose not to provide personal information for us to process, HAC would be unable to provide membership services for you or send you emails about upcoming events and HAC activities. You have the right to refuse the use of photographs, text or other data on social media and the webpage without this affecting your membership. Opting into or out of WhatsApp group will not affect your membership. |
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Huddersfield Authors Circle 
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